Welcome to Managing Collections

This unit critically analyses the management of information resources in the digital and physical library environment. The course will evaluate the diverse range of materials and formats which comprise contemporary collections; and the skills required to assess, collect, maintain and preserve them for use by clients over the collection life cycle. The impact of digital publishing on collecting, accessing and preservation of collections is a major focus. The course aims to provide you with opportunities to analyse, evaluate and develop strategies and solutions to complex collection management issues.
Ultimately the key to managing collections is the integration of current and future library clients with timely, accurate and relevant information.

Managing Collections has been developed drawing on the practical knowledge and expertise of staff from the State Library of South Australia, together with assistance from experts in other information sectors such as archives, schools, special and public libraries. In turn this provides an opportunity to be exposed to national and international trends and to the wide and varied career options of working in the information industry.

We hope you will find this unit challenging, rewarding and practical and look forward to working with you throughout the study period. Please contact me direct if you need any assistance.

 

Annette Mills

Course Coordinator

Principal Lecturer 
Jenni Jeremy

Email: Please send any email enquiries or correspondence to the following address: Annette.Mills@unisa.edu.au.

Telephone: (08) 8207 7353 (State Library of SA)

 

For this semester Annette Mills is your Course Coordinator and I am based at the State Library of South Australia.

To contact me in the first instance please email me at:

annette.mills@unisa.edu.au or telephone on (08) 8207 7353 (State Library of SA)

There are no prerequisite courses to be completed before this course can be undertaken.

There are no corequisite courses to be completed in conjunction with this course.

To provide students with the theory, foundations and skills to critically evaluate and manage collections across all formats throughout their lifecycle in a variety of information settings.

On completion of this course, students should be able to:

CO1. Understand, describe and apply the policies and practices of collection management throughout the lifecycle.

CO2. Understand and discuss the legal and ethical issues involved in the creation and management of collections.

CO3. Critically understand and apply the theory and practical considerations of developing collection development policies.

CO4. Synthesise collection management principles, Identify tools, and apply criteria to effectively select resources across all formats in libraries and information centres.

CO5. Evaluate collections with an understanding of organisational imperatives and resource sharing implications and communicate recommendations for future management throughout the lifecycle.

CO6. Describe publishing trends and their impact in the creation, distribution and management of collections.

Upon completion of this course, students will have achieved the following combination of Graduate Qualities and Course Objectives:

A graduate of UniSA:

GQ1. operates effectively with and upon a body of knowledge of sufficient depth to begin professional practice

GQ2. is prepared for life-long learning in pursuit of personal development and excellence in professional practice

GQ3. is an effective problem solver, capable of applying logical, critical, and creative thinking to a range of problems

GQ4. can work both autonomously and collaboratively as a professional

GQ5. is committed to ethical action and social responsibility as a professional and citizen

GQ6. communicates effectively in professional practice and as a member of the community

GQ7. demonstrates international perspectives as a professional and as a citizen

Managing the lifecycle of collections including policy development and evaluation and selection of materials in all formats; cost/benefit analysis, pricing models; licensing; acquisition and methods for managing hybrid collections in various types of libraries and information centres; collection evaluation; organisational imperatives that shape collection development and priorities - including perspectives of archives and records management, school, public and special libraries.
Planning collection development including publishing trends and emerging information formats; library futures and trends in managing resources; access v ownership - resource sharing, document delivery and cooperative networks; copyright issues relating to managing collections; open access and institutional repositories; collection de-accessioning.
Preservation, collection storage capacity planning and library design for hybrid collections.

4.5 units

All assessment pieces must be submitted for a pass to be considered in the course.

TEACHING AND LEARNING ARRANGEMENTS

All weekly teaching materials (podcasts, lecture Powerpoints etc.) will be uploaded by COB Wednesday.

IMPORTANT HINTS AND TIPS FOR ASSESSMENT

Off campus students especially will be expected to ‘get out and around’, exploring issues relating to accessing resources in a range of libraries and information services. This will integrate the theory with first hand practical experience.


*Please note that all assessments must be submitted for a pass to be considered in the course.

Online discussions
On campus students are not required to actively participate in online discussions. However you are welcome to as another way of building your learning.
Your weekly Discussion Forum contributions must be posted no later than two weeks after the questions and/or activities have been added by the Course Coordinator.
(For example, week 1 review questions must have some online contribution by you by no later than Friday of week 3.)
This also gives you a flexible period in which to respond, while also maximising the timeliness of contributions.

Access to online discussions is available on the course home page https://lo.unisa.edu.au/course/view.php?id=8912



Netiquette
Please note the University Guidelines for Online Discussion and Netiquette. You are expected to follow these.
You’ll find the guidelines at: https://lo.unisa.edu.au/mod/book/view.php?id=1842&chapterid=34088

You will need continual access to the following text(s) to complete this course. Where possible the Library will make the book available for student use. Please check the Library catalogue before purchasing the book(s). The Library will always seek to purchase resources that allow an unlimited number of concurrent users, however availability is dependent on license arrangements with book publishers and platforms. http://www.library.unisa.edu.au

Gregory, Vicki L. (2011). Collection development and management for 21st century library collections Neal-Schuman Publishers.

All other course related materials can be accessed through your learnonline course site which you will be able to access from the my Courses section in myUniSA.

All study related materials can be accessed through: https://my.unisa.edu.au

Details of assessment submission and return are listed under each assessment task. Assessment tasks will be returned to you within two to three weeks of submission.

If the Course Coordinator allows submissions in hard copy format, you will be required to attach an Assignment Cover Sheet which is available on the learnonline student help and in myUniSA.

This course will involve the production of audio and/or video recordings of UniSA students. To protect student privacy, you must not at any time disclose, reproduce or publish these recordings, or related material, in the public domain including online, unless the videoed students give consent for reproduction, disclosure or publication. This requirement is consistent with University statutes, by-laws, policies, rules and guidelines which you agreed to abide by when you signed the Student Enrolment Declaration.

The feedback proforma is available on your course site.

Background
The University Librarian at Orinoco University has asked you to investigate whether the University Library should develop and use a Collection Development Policy.
The Librarian has asked you to compare and contrast the collection development policies of the University of Queensland and University of Melbourne, identifying the key elements in these documents and consider whether a comprehensive policy document is of continued relevance and practical value for the academic library sector in the 21st century.

https://www.library.uq.edu.au/about-us/collection-development

http://library.unimelb.edu.au/collections22/collection_development_policy


Report topic
The University Librarian has asked you to investigate and prepare a report for her on whether writing a detailed formal collection development policy for the library is warranted.


Your report should:
outline [and justify] what you consider to be the most important elements of a policy document
identify any key elements that appear to be missing from either document
you should refer to professional and academic literature and include a reference list in your report.

*Your report should include a Contents Page, Executive Summary, conclusions and recommendations.



GQ 1 Operate effectively with and upon a body of knowledge
GQ 2 Are prepared for lifelong learning
GQ 3 Are effective problem solvers
GQ 5 Are committed to ethical action and social responsibility
GQ 6 Communicate effectively

Max words required = 1500
Max value = 25 marks



REPORT WRITING
Useful information on report writing is available at: http://learnonline.canberra.edu.au/mod/book/view.php?id=180631&chapterid=287. The UniSA Student Engagement Unit also has a guide accessible at https://lo.unisa.edu.au/pluginfile.php/499257/mod_resource/content/1/Assignments_Reports.pdf


REFERENCING

Students are required to use the UniSA Harvard style of Referencing as per the version at the Student Engagement Unit site at
www.unisa.edu.au/Referencing

Plagiarism:
Whenever you use the words or ideas of another person in your work, you must acknowledge where they came from. If you are not sure what plagiarism is please view this guide from the University http://resource.unisa.edu.au/mod/book/view.php?id=47611 or view the video from the online learning site.


MARKING CRITERIA AND STANDARDS
Marking criteria and standards can be found in the Feedback form for this assignment, a copy of which can be found on the online learning site.

FURTHER INFORMATION ABOUT ASSESSMENT:

Assessment layout:
**All assignments must be double spaced using either Arial or New Times Roman with 12 point font.

**All assignments with citations must use the UnISA Harvard style of referencing

**Page numbers should be on each page of the assignment

**Include a total word count in the footer of the assignment

**Include your name in the footer of the assignment

Up to three marks can be deducted for:
**lack of proofreading,
**poor expression,
**poor structure,
**poor presentation
**failure to comply with instructions on Assessment layout (see above).

A total word count must be included in the footer of the assignment. See below for further details.

Word count:
The following is a guide to what is included in your overall word count:

Executive Summary/Abstract.................No
Table of contents....................................No
Appendices.............................................No
Bibliography /Reference list....................No
In text quotations (e.g. " .........").............Yes
In text references - (e.g. Smith 2003)....Yes

Up to 3 Assessment marks can be deducted for not sticking to the word limit (+/- 15%).


File naming

Please use your last name as part of the file name when submitting assignments as it makes it easier to determine which assignment belongs to which student e.g. SMITH_assignment_MC_assignment_1

Collection Evaluation

Preparation:
This assignment asks you to undertake a collection evaluation and benchmark a library collection which supports teaching in a particular subject area.
What this means for you :

** You need to decide what you are bench-making your library collection against – the benchmark must be meaningful ie if you are benchmarking against another library the     library must be similar in its function and teaching area – for example do not benchmark the UniSA library collection on criminology with the Adelaide City Council Public     Library collections in this area. The function of both libraries are very different and the resultant comparison or benchmarking will be meaningless.

**  You need to discover and familiarise yourself with the key and seminal resources in the chosen subject area through the use of subject guides and key subject     bibliographies.

**  You need to make an onsite physical visit to the library’s collection you are evaluating. Consider why you have been asked to do so and what insights this provides that     are additional to a ‘virtual’ visit. You will need to virtually visit at least two libraries collections (including the one you are evaluating) to help you assess and evaluate your     library’s collection. You will do this by interrogating the libraries catalogues, online databases and other digital collections they may provide access to.

**  Think about why undertaking a collection evaluation and benchmarking exercise are important for a collection. What are you trying to assess? In this instance you are     trying to assess if the collection is meeting its purpose – in this case supporting the teaching activity of the university in a particular subject area.

**  Preparations for this assessment should be made several weeks before the assessment is due.



Background:
The Collection Development Librarian at the University Library* has asked you to undertake a collection evaluation in one of the following subject areas that the University teaches in :
*     Architecture DDC 720-729.8
*     Ethics DDC 170-179
*     Criminology DDC 364-365

 

[Note that resources covering overarching subject areas such as Philosophy (in the case of Ethics, and Sociology (in the case of Criminology) may include substantial journal and other content relevant to these subjects.]

 

The Collection Development Librarian has asked that you examine the range of both print and electronic resources provided by a university campus library* (of your choice)  this will require an onsite and virtual visit to the campus library**

 

Task:
The Collection Development Librarian has asked that you prepare a report for her which includes the following information:
 #     Summary of the chosen curriculum area
 #     Description of the current collection supporting the curriculum area
 #     Discussion of evaluation techniques and their strengths and weaknesses
 #     Your rationale and application of the evaluation techniques you have decided to use
 #    Discussion and application of relevant statistical and benchmarking data and resources. You may not have access to all of the potentially available statistical and                  benchmarking data, however the Collection Development Librarian is keen to know what relevant and benchmarking data could be available and how it could be used          in the collection evaluation process).
 #    Evaluation of your findings and an assessment on whether you have found the collection to be adequate or better to support the chosen curriculum.
 #    From your findings and evaluation practical recommendations outlining how the University Library should proceed to improve the collection.

Some issues you may consider include:
#     there are other more appropriate resources (particularly electronic resources and specialist journals)

       which ought to be included
#     the collection is sufficiently current
#     the monograph and print serials collections require weeding or relegation (this will be obvious from your physical visit to the physical collection )
#     You should refer to professional and academic literature and include a reference list in your report.

 

*University Campus Library of your choice

**Overseas and remote students contact the Course Coordinator to discuss alternative options if a university library campus is not accessible.

 

Tips: You should employ some of the range of evaluation techniques outlined in Lecture 4 and the relevant chapters in Gregory and Johnson. You should also consider whether to employ Conspectus terminology.

 

The report format should include a Title page, Contents list, Conclusions, Recommendations, Reference list.  

 

 

REPORT WRITING
Useful information on report writing is available at: http://learnonline.canberra.edu.au/mod/book/view.php?id=180631&chapterid=287

The UniSA Student Engagement Unit also has a guide accessible at
https://lo.unisa.edu.au/pluginfile.php/499257/mod_resource/content/1/Assignments_Reports.pdf


REFERENCING
Students are required to use the UniSA Harvard style of Referencing as per the version at the Student Engagement Unit site at
www.unisa.edu.au/Referencing

Plagiarism:
Whenever you use the words or ideas of another person in your work, you must acknowledge where they came from. If you are not sure what plagiarism is please view this guide from the University http://resource.unisa.edu.au/mod/book/view.php?id=47611 or view the video from the online learning site.


MARKING CRITERIA AND STANDARDS
Marking criteria and standards can be found in the Feedback form for this assignment, a copy of which can be found on the online learning site.

FURTHER INFORMATION ABOUT ASSESSMENT:

Assessment layout:
**All assignments must be double spaced using either Arial or New Times Roman with 12 point font.

**All assignments with citations must use the UnISA Harvard style of referencing

**Page numbers should be on each page of the assignment

**Include a total word count in the footer of the assignment

**Include your name in the footer of the assignment


Up to three marks can be deducted for:
**lack of proofreading,
**poor expression,
**poor structure,
**poor presentation
**failure to comply with instructions on Assessment layout (see above).

A total word count must be included in the footer of the assignment. See below for further details.

Word count:
The following is a guide to what is included in your overall word count:

Executive Summary/Abstract.................No
Table of contents....................................No
Appendices.............................................No
Bibliography /Reference list....................No
In text quotations (e.g. " .........").............Yes
In text references - (e.g. Smith 2003)....Yes

Up to 3 Assessment marks can be deducted for not sticking to the word limit (+/- 15%).


File naming
Please use your last name as part of the file name when submitting assignments as it makes it easier to determine which assignment belongs to which student e.g. SMITH_MC_assignment_2 

 

 

 

 

 

Assessment 3— Collection Management Project
Background
The manager of  the Dusty Books Public Library* is considering shifting to an “e-preferred” policy for the purchase of monographs. She has asked you to investigate and prepare a report outlining the implications and issues in adopting such a policy. From your findings you will need to make appropriate recommendations which the Manager can act upon.

 

*The Dusty Books Public Library is a large metropolitan public library.

Issues to consider may include:
# availability of required content,
# cost
# licence constraints
# technical requirements
# client preferences
# consortia arrangements

Your report will require substantial reference to current professional and academic literature on this topic.

 

The report format should include a Title page, Contents list, Conclusions, Recommendations, Reference list



GQ 1 Operate effectively with and upon a body of knowledge
GQ 2 Are prepared for lifelong learning
GQ 3 Effective problem solver, capable of applying logical, critical, and creative thinking to a range of problems
GQ 5 are committed to ethical action and social responsibility
GQ 6 Communicate effectively

Max words required = 2000
Max value = 35 marks

REPORT WRITING
Useful information on report writing is available at: http://learnonline.canberra.edu.au/mod/book/view.php?id=180631&chapterid=287.

The UniSA Student Engagement Unit also has a guide accessible at https://lo.unisa.edu.au/pluginfile.php/499257/mod_resource/content/1/Assignments_Reports.pdf


REFERENCING

Students are required to use the UniSA Harvard style of Referencing as per the version at the Student Engagement Unit site at
www.unisa.edu.au/Referencing

Plagiarism:
Whenever you use the words or ideas of another person in your work, you must acknowledge where they came from. If you are not sure what plagiarism is please view this guide from the University http://resource.unisa.edu.au/mod/book/view.php?id=47611 or view the video from the online learning site.


MARKING CRITERIA AND STANDARDS
Marking criteria and standards can be found in the Feedback form for this assignment, a copy of which can be found on the online learning site.

FURTHER INFORMATION ABOUT ASSESSMENT:

Assessment layout:
**All assignments must be double spaced using either Arial or New Times Roman with 12 point font.

**All assignments with citations must use the UniSA Harvard style of referencing

**Page numbers should be on each page of the assignment

**Include a total word count in the footer of the assignment

**Include your name in the footer of the assignment



Up to three marks can be deducted for:
**lack of proofreading,
**poor expression,
**poor structure,
**poor presentation
**failure to comply with instructions on Assessment layout (see above).

A total word count must be included in the footer of the assignment. See below for further details.

Word count:
The following is a guide to what is included in your overall word count:

Executive Summary/Abstract.................No
Table of contents....................................No
Appendices.............................................No
Bibliography /Reference list....................No
In text quotations (e.g. " .........").............Yes
In text references - (e.g. Smith 2003)....Yes

Up to 3 Assessment marks can be deducted for not sticking to the word limit (+/- 15%).



File naming

Please use your last name as part of the file name when submitting assignments as it makes it easier to determine which assignment belongs to which student
e.g. SMITH_MC_assignment_3

Supplementary assessment is not available for this course.

All students must adhere to the University of South Australia's policies about assessment:
http://w3.unisa.edu.au/policies/manual/default.asp.

Students with disabilities or medical conditions or students who are carers may be entitled to a variation or modification to standard assessment arrangements. See Section 7 of the Assessment Policy and Procedures Manual (APPM) at: http://w3.unisa.edu.au/policies/manual/default.asp

Information for students with disabilities is available at:
http://www.unisa.edu.au/Disability/Current-students/

Variation to assessment methods, tasks and timelines can be provided in:

Unexpected or exceptional circumstances, for example bereavement, unexpected illness (details of unexpected or exceptional circumstances for which variation can be considered are discussed in clauses 7.8 - 7.10 of the Assessment Policy and Procedures Manual). Variation to assessment in unexpected or exceptional circumstances should be discussed with your course coordinator as soon as possible.

Special circumstances, for example religious observance grounds, or community services (details of special circumstances for which variation can be considered are discussed in clause 7.11 of the Assessment Policy and Procedures Manual). Variations to assessment in expected circumstances must be requested within the first two weeks of the course (or equivalent for accelerated or intensive teaching).

Extra time in exams (ENTEXT) and the use of a dictionary may be available to some students (for example, Indigenous Australian students and those of non-English speaking background) as follows: 
- the use of an English print dictionary, and 
- extra time for reading or writing. This will be an extra ten minutes per hour for every hour of standard examination time  

More information about variation to assessment may be found by consulting the relevant policy: http://w3.unisa.edu.au/policies/manual/default.asp (section 7).

Marking will be undertaken by specialist staff involved in the delivery of the course. Moderation of assessment will be undertaken by the Course Coordinator.

Assessment feedback sheets:
Marking criteria are included in the Assessment Feedback forms for each assignment. It is advantageous for you to look at these to determine what the marking team is looking for you to cover in each assignment.

UniSA is committed to fostering and preserving the scholarly values of curiosity, experimentation, critical appraisal and integrity. Students are expected to demonstrate the highest standards of academic integrity.

Academic integrity is a term used at university to describe honest behaviour as it relates to all academic work (for example papers written by staff, student assignments, conduct in exams, etc) and is the foundation of university life. One of the main principles is respecting other people's ideas and not claiming them as your own. Anyone found to have used another person's ideas without proper acknowledgement is deemed guilty of Academic Misconduct and the University considers this to be a serious matter.



The University of South Australia wants its students to display academic integrity so that its degrees are earned honestly and are trusted and valued by its students and their employers. To ensure this happens and that students adhere to high standards of academic integrity and honesty at all times, the University has policies and procedures in place to promote academic integrity and manage academic misconduct for all students. Work submitted electronically by students for assessment will be tested using the text comparison software Turnitin http://www.turnitin.com.

More information about academic integrity and what constitutes academic misconduct can be found in Section 9 of the Assessment Policies and Procedures Manual (APPM) at: http://w3.unisa.edu.au/policies/manual/ or on the Academic Integrity Module website at: https://lo.unisa.edu.au/mod/book/view.php?id=252142

See above under Assessment details.

At the end of this course you will be asked to complete an online Course Evaluation and your feedback will allow me to improve the course in the future. However, if you have issues and ideas for improvement during the course please email me, and we can discuss your ideas or problems immediately.

Conceded and Terminating passes are not available in this course.

Extra hints and tips for assessment

Assessment layout:
All assignments must use 12 point font and use double spacing.

Up to three marks can be deducted for:
**lack of proofreading,
**poor expression,
**poor structure,
**poor presentation.
**failure to comply with instructions on Assessment layout (see above).

A total word count must be included in the footer of the assignment. See below for further details.

Word count:
The following is a guide to what is included in your overall word count:

Executive Summary/Abstract.................No
Table of contents....................................No
Appendices.............................................No
Bibliography /Reference list....................No
In text quotations (e.g. " .........").............Yes
In text references - (e.g. Smith 2003)....Yes


Up to 3 Assessment marks can be deducted for not sticking to the word limit (+/- 15%).

Assignment submission:

Submission and return
Details of assessment submission and return are listed under each assessment task. Assessment tasks will be returned to you within three weeks of submission.
All assignments for this course must be submitted via the online gradebook located on the learn online site. If you are finding this difficult please contact the UniSA IT help desk - contact details can be found at the following website: http://www.unisa.edu.au/ists/ithelpdesk/default.asp

NB: You are advised to submit your assignment at least 1 hour before the due time in case there is a problem with Gradebook. However, if it is not working please do NOT attach the assignment in an email to the course coordinator or tutor. Please keep trying until the assignment is submitted using Gradebook. You can email the course coordinator or tutor with a message stating that Gradebook was unavailable. In these cases, once it is verified that Gradebook was not working, no marks will be deducted if the assignment is submitted after the due time. Assignments will not normally be accepted via email.

Return of assignments
Assignments that are submitted on, or just before the due date, will be marked and normally returned within 15 working days.
This is very important, so please note: Assignments which are very early will be held over until the due date and then marked. For assignments which are late, regardless of whether or not an extension is approved, there is no guarantee that they will be marked and returned prior to the next assessment. Even when an extension is granted, markers generally need 15 days to mark the assignment, and those assignments which are submitted on-time must be their priority. If you are requesting an extension for any reason, please take special note of this point.

Assignment feedback
Feedback on assignments will be provided on the Feedback forms, copies of which are included in this booklet and the online learning site.
Please discuss any problems/issues with feedback with your Course Coordinator.

Redeemability: re-marking and re-submission

Re-marking
Students may apply for a re-mark of their assignment if necessary and justified. However, the application must be made formally and in writing to the Course Coordinator, indicating the background and the reasons for the re-mark request within five working days. Students should note that they will receive the re-mark as the final mark for that assessment, regardless of whether the re-mark is higher or lower than the original mark.


Extensions - written work
Requests for an extension must be directed to the Course Coordinator. Extensions will be considered where there is good justification for an extension and/or documentary evidence supporting the case. Please contact your Course Coordinator at least three working days before the assignment is due. Penalties will accrue for late assignments when the Course Coordinator has not been contacted.

Extensions - online discussion contributions
Requests for an extension must be directed to the Course Coordinator. Extensions will be considered where there is good justification for an extension and/or documentary evidence supporting the case. Please contact your Course Coordinator at least three working days before the contributions are due. Loss of marks will occur for late contributions when the Course Coordinator has not been contacted.

Again please note: Even when an extension may be granted, there is no guarantee that the assignment will be marked and returned prior to the next assessment. Markers need 15 working days to mark the assignment, and those assignments which are submitted on-time must be their priority. If you are requesting an extension for any reason, please take special note of this point.

Penalties
For this course, assignments will be accepted date-stamped up to seven calendar days past the due date. The assignment will attract a penalty of 5% of the total mark per day that is past the due date, (that is an assignment which is originally 55/100 will therefore be awarded 50/100 after one day), and in addition, lateness may mean that it may not be possible to return the assignment, with feedback, prior to the next assessment. Assignments submitted more than seven calendar days past the due date may be accepted provided marked assignments have not been returned. Once marked assignments have been returned no further late assignments will be accepted.